Companies Struggle with Benefits Compliance

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More and more employers are being overwhelmed by all of the compliance requirements associated with managing employee benefits. The Guardian Life Insurance Company of America’s “Benefits Balancing Act” study found that 60% of employers are feeling overwhelmed with the increased complexity of managing their benefits programs. One of the main reasons for the additional burden is the Affordable Care Act, with its myriad of compliance and reporting requirements. The employer mandate and the documentation and new filing requirements with the IRS are high on the list of compliance issues, as are evolving Family Medical Leave Act (FMLA) and ERISA requirements….
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Report, Investigate Near Misses to Improve Safety

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One of the most important workplace safety tools that you can put to use is the reporting of near misses and correcting the factors that led to such a close encounter. A near miss is an event that could have led to a workplace injury, illness or death. While you are not required to report near misses to your insurer, you should be taking note of them as they can help you identify deficiencies in your workplace safety protocols. You should use near misses as the starting point to conduct inspections that could help you prevent a real workplace injury…
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Agency Mulls Not Counting Portion of First Aid Claims in X-Mods

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California’s workers’ compensation rating agency is developing new guidelines that would exempt a portion of first aid claims from being included in the calculation of employers’ X-Mods. Under state regulations, employers are required to report injuries that require first aid and are not severe enough for the employee to seek medical treatment or miss work. But despite the rules, few employers report the claims to their insurance companies. The Workers’ Compensation Insurance Rating Bureau hopes that creating an exemption in the experience rating plan for first aid claims and injuries would increase reporting. According to the trade press, the Rating…
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EEOC’s Data Collection Proposal Could Spike Litigation against Employers

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A new proposal by the U.S. Equal Employment Opportunity Commission to collect pay data from all organizations with more than 100 employees would likely open up employers to further litigation and regulatory actions. The EEOC says it wants to use this data to identify areas of possible pay discrimination. But this fresh trove of data would likely lead to litigation by employees who feel they are underpaid compared to their colleagues, and to administrative actions, according to employment law attorneys. The commission already uses so-called EEO-1 reports to collect demographic data about employers’ workers, such as race, ethnicity, sex, and…
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Post Cal/OSHA Form 300A by Feb. 1

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Employers with 10 or more employees are required to post their 2015 Cal/OSHA 300A form starting on Feb. 1 until April 1. Form 300A reports an employer’s total number of deaths, missed workdays, job transfers or restrictions, and injuries and illnesses as recorded on Form 300. It also includes the number of workers and the hours they worked for the year. Nonexempt employers with more than 10 employees must post the form.. There are actually three related forms you need to keep up to date: • OSHA Form 300 – Log of Work-Related Injuries and Illnesses • OSHA Form 301…
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IRS extends ACA reporting deadline for employers

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The IRS has extended the deadline for reporting health plan information for 2015 under the Affordable Care Act. Starting this year, applicable large employers (those with 50 or more full-time or full-time equivalent employees) must report whether an individual is covered by minimum essential coverage and that an offer of minimum essential coverage that provides minimum value was made to each full-time employee. This is done in form 1095-B and 1095-C. Under a notice issued on Dec. 28, the deadlines for furnishing employees with the 2015 Form 1095-B (Health Coverage) and Form 1095-C (Employer Provided Health Insurance Offer and Coverage)…
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Report All Workplace Injuries Promptly, Including First Aid

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If one of your staff suffers an injury at work, it’s your duty to report that injury to your workers’ comp carrier. Many employers think they can skip making a report if someone is hurt at work yet doesn’t need to go see a doctor immediately. But the problem is that even what seems like a minor injury can turn into a major problem down the road. Take the case of a man who was working for Louis Truth Dairy, when a crate with milk containers down a shoot and hit him in the shin. The force of the impact knocked…
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